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OSHA, DOT/FMCSA & EPA Regulations Guide

Plain-language guides to the OSHA, DOT/FMCSA and EPA rules safety and fleet teams manage every day: who must comply, what each rule requires, and how to stay inspection-ready.

Industrial facilities in listed categories need NPDES permit coverage for stormwater, with a SWPPP, inspections and monitoring.

Audits & Inspections

Shippers and carriers of hazmat must classify, package, document, mark and placard it, train hazmat employees and report incidents.

DOT Compliance

FMCSA limits on truck driver driving and duty time: 11 hours driving, a 14-hour window, 30-minute breaks and 60/70-hour weekly caps.

DOT Compliance

Entry-Level Driver Training (ELDT)

49 CFR Part 380 Subpart F

New Class A and B CDL applicants and first-time P, S and H endorsement seekers must train with a registered provider before testing.

Driver Qualification Files

Federal CDL standards: who needs a CDL, how drivers are tested and disqualified, and what employers may not allow.

Driver Qualification Files

Flammable Liquids

29 CFR 1910.106

Sets OSHA rules for storing, handling and dispensing flammable liquids, including container sizes, cabinet limits, bonding and ignition control.

Compliance Management

Respirable Crystalline Silica

29 CFR 1910.1053 and 1926.1153

Limits worker exposure to silica dust to 50 µg/m³ over 8 hours and requires controls, a written plan, medical exams and training.

Risk Assessment

CMV drivers must pass a DOT physical from a National Registry examiner and stay medically certified, for up to 24 months at a time.

Driver Qualification Files

Employers must keep employee exposure and medical records for 30 years or more and give workers, their representatives and OSHA access on request.

Document Library

Employers must provide access to medical advice, trained first aid providers and supplies, and eyewash or drench facilities where corrosives are used.

Compliance Management

FMCSA's CSA program ranks motor carriers in seven BASICs using inspection, crash and investigation data to target interventions.

Fleet Reports

OSHA General Duty Clause

OSH Act Section 5(a)(1)

Requires every employer to keep the workplace free of recognized hazards likely to cause death or serious harm, even without a specific standard.

Risk Assessment

Employers that provide fire extinguishers must place, inspect, maintain and test them and train employees to use them.

Audits & Inspections

Requires motor carriers to log each DOT-recordable crash and keep the register and required accident reports for 3 years.

Vehicle Accident Register

OSHA's electrical rules for general industry: safe installation of wiring and equipment, plus training and safe work practices near live parts.

Risk Assessment

Construction crane operators must be certified and evaluated, cranes inspected each shift, monthly and yearly, and power lines kept at a safe distance.

Training Management

Requires facilities holding listed toxic or flammable chemicals above threshold amounts to prevent releases and file a Risk Management Plan.

Management of Change

Sets fire prevention, fire watch, PPE, ventilation and gas cylinder rules for welding, cutting and brazing in general industry.

Work Permits

DOT / FMCSA

FMCSA rules requiring motor carriers to verify that each CMV driver is qualified and keep a driver qualification file proving it.

Driver Qualification Files

Requires every commercial motor vehicle, including each trailer, to pass an inspection every 12 months with proof kept on the vehicle.

Vehicle Management

Requires employers whose workers need respirators to run a written program with selection, medical evaluation, fit testing and training.

Training Management

Employers must give workers a reasonable way to report injuries, tell them their rights and never retaliate against them for reporting.

Incident Management

Part 40 sets how every DOT drug and alcohol test is collected, analyzed, reviewed by an MRO and reported, and how violators return to duty.

DOT Compliance

Requires CMV drivers to report vehicle defects in writing, carriers to certify repairs, and the next driver to review the report.

Vehicle Management

Requires safe, unobstructed exit routes in every workplace, plus an emergency action plan whenever another OSHA standard calls for one.

Document Library

Requires facilities with highly hazardous chemicals above threshold quantities to run a 14-element program to prevent catastrophic releases.

Management of Change

Requires facilities storing hazardous chemicals above set thresholds to report them each March 1 to state and local emergency planners.

Safety Data Sheets

Construction sites need a stairway or ladder at any 19-inch break in elevation, with ladders built, used, inspected and trained on per OSHA rules.

Audits & Inspections

Sets training, medical surveillance and written plan rules for hazardous waste cleanup, TSD facilities and chemical emergency response.

Training Management

Requires motor carriers to systematically inspect, repair and maintain their commercial vehicles and keep maintenance records.

Vehicle Management

Requires employers to identify permit spaces, prevent unauthorized entry, and control every entry with a written program, permits and rescue plans.

Work Permits

Employers must report work-related deaths to OSHA within 8 hours and hospitalizations, amputations or eye loss within 24 hours.

Incident Management

Requires most CMV drivers who must keep records of duty status to log their hours on an FMCSA-registered electronic logging device.

DOT Compliance

Walking-Working Surfaces

29 CFR 1910 Subpart D

Requires safe floors, ladders and stairs and fall protection where employees work 4 feet or more above a lower level.

Audits & Inspections

Requires chemical makers to classify hazards and employers to inform workers through a written program, labels, SDSs and training.

Safety Data Sheets

CDL employers must query FMCSA's Clearinghouse before hiring and yearly, and report drug and alcohol violations on time.

DOT Compliance

Sets how businesses that create hazardous waste must identify, store, label, ship and document it, based on how much they generate.

Document Library

Excavations and Trenching

29 CFR 1926 Subpart P

Employers must protect workers in excavations 5 feet or deeper from cave-ins and have a competent person inspect trenches daily.

Work Permits

Requires employers with workers exposed to blood to keep an exposure control plan, offer hepatitis B vaccine and train yearly.

Training Management

OSHA requires employers to isolate and lock or tag out hazardous energy before employees service or maintain machines and equipment.

Lockout Tagout

Limits noise to 90 dBA over 8 hours and requires a hearing conservation program when exposures reach an 85 dBA time-weighted average.

Training Management

Requires covered establishments to submit OSHA injury and illness data online each year by March 2, based on size and industry.

Analytics & Reports

Employers of CDL drivers must test for drugs and alcohol before hire, at random, after crashes and on reasonable suspicion.

DOT Compliance

EPA

Requires facilities storing more than 1,320 gallons of oil aboveground to prepare and follow a plan to keep spills out of waterways.

Compliance Management

Scaffolds in Construction

29 CFR 1926 Subpart L

Construction scaffolds must be designed for 4 times their intended load, inspected each shift by a competent person and guarded above 10 feet.

Audits & Inspections

Requires guards on machines to protect workers from points of operation, nip points, rotating parts, flying chips and sparks.

Audits & Inspections

OSHA

Requires most employers with more than 10 employees to record work-related injuries and illnesses on OSHA Forms 300, 300A and 301.

Incident Management

Employers must assess workplace hazards, provide suitable PPE at no cost, train employees to use it and replace damaged gear.

Audits & Inspections

Fall Protection in Construction

29 CFR 1926 Subpart M

Construction employers must protect workers at 6 feet or more with guardrails, safety nets or personal fall arrest, and train them on fall hazards.

Training Management

Requires employers to train, evaluate and certify forklift operators, examine trucks daily and operate them safely.

Training Management

Stay inspection-ready

SMS360 keeps the logs, permits, inspections, training records and driver files these rules require in one platform.

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Explore the Core Modules That Power SMS360

Unite your entire safety program — incidents, audits, training, and compliance — in one place.

Audits & Inspections
Simplify every audit and inspection and stay compliant-ready year-round.
Conduct inspections on desktop, tablet, or mobile — even offline.
Customize checklists for departments, sites, or equipment.
Instantly flag and assign corrective actions to stay compliant.
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Incident Management
Take control of incidents from first response to resolution — all in one place.
Automate OSHA and DOT reporting with digital incident logs.
Capture photos, witness statements, and root causes in seconds.
Track corrective actions to close out incidents faster and prevent repeats.
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Regulatory Compliance
Keep your facility compliant with OSHA, DOT, and EPA — without the paperwork.
Manage permits, notices of violation, and inspection history.
Stay ahead of deadlines with automatic reminders and alerts.
Generate compliance reports in seconds for internal or external audits.
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Safety Observations
Identify risks before they become incidents — empower teams to act on the spot.
Log unsafe conditions or behaviors from any device.
Track trends by site, department, or supervisor.
Close the loop with automatic follow-ups and status tracking.
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Training Management
Build safer, smarter teams with consistent, trackable employee training and tracking management software.
Automate reminders, track sessions, and ensure timely completion.
Centralize attendance, upload documents, and maintain records.
Manage classroom and on-the-job training from a single platform.
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Risk Assessment
Turn environmental, health, and safety data into insight — predict and prevent what’s next.
Analyze trends and exposure using customizable risk models.
Rank hazards by severity and likelihood for smarter prevention.
Export visual risk reports for leadership and safety committees.
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Fleet Management
Manage drivers, vehicles, and inspections with Fleet360, software for fleet management.
Track driver qualifications, vehicle history, and DVIR logs.
Automate maintenance scheduling and compliance checks.
Stay FMCSA-ready with digital records and reports.
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Claims Management
Simplify the claims management process and get visibility into every cost and outcome.
Track claim expenses, statuses, and resolutions in real time.
Attach documentation, reports, and correspondence securely.
Reduce claim turnaround times with automated follow-up workflows.
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Work Permits
Digitize your permit process to ensure every task is reviewed, approved, and performed safely.
Create, review, and approve permits for high-risk work in minutes.
Assign responsible personnel and verify authorizations before tasks begin.
Track active, pending, and expired permits in real time.
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Lockout Tagout (LOTO)
Ensure equipment is safely locked and tagged before maintenance starts with SMS360's lockout tagout software.
Digitize and verify lockout/tagout procedures per asset.
Track authorization and completion for every employee.
Reduce equipment-related injuries and OSHA violations.
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Safety Data Sheets
Keep all chemical safety data accessible and compliant in one, easy-to-use SDS management system.
Store, search, and update SDS records anytime.
Provide instant access to workers during emergencies.
Ensure regulatory compliance with centralized documentation.
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Management of Change
Control how organizational, process, or equipment changes are requested, reviewed, and approved.
Submit and track change requests with clear status updates.
Assign reviewers and document risk or cost impacts instantly.
Maintain an auditable record of approvals and dispositions.
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Actions Management
Assign corrective and preventative  actions, set priorities, and monitor your team's progress to ensure nothing slips through the cracks.
Create, assign, and monitor actions with real-time updates.
Prioritize actions by risk level and due date.
Attach documents and notes for a complete audit trail.
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Document Library
Keep every safety and compliance file in one secure place. Upload, organize, and share documents instantly with full version control.
Store SDSs, manuals, and training files in one hub.
Add quick links to OSHA and external resources.
Manage permissions to control file access.
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Analytics & Reports
Generate reports, track KPIs, and uncover trends to improve environmental, health, and safety performance.
Instantly create OSHA, KPI, and incident reports.
Spot trends with causal analysis tools in SMS360.
Schedule and share safety and fleet reports.
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