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What is SDS Management?
SDS management refers to the organized process of creating, storing, updating, and distributing Safety Data Sheets (SDS) within an organization. Safety Data Sheets are detailed documents that provide critical information about the properties, hazards, safe handling, and emergency measures related to chemicals and hazardous materials. Proper SDS management ensures that employees have quick and easy access to this information, helping them handle substances safely and comply with regulatory requirements such as OSHA’s Hazard Communication Standard (HazCom) in the United States.
Why is SDS Management so Complicated?
Effective SDS management goes beyond simply keeping files on hand — it involves implementing systems that keep data current, accessible, and consistent across the workplace. Modern digital platforms allow businesses to centralize their SDS library, track updates from manufacturers, and provide employees with instant access via mobile devices or web portals. By maintaining an organized SDS management program, organizations can reduce risks, meet compliance obligations, and promote a safer work environment for all employees.
How Can I Make SDS Management Easier?
Safety Management Systems, Inc. launched a new Safety Data Sheet (SDS) management tool to help companies organize, digitize, and simplify SDS management. With SMS360 SDS Management, users can access and add SDSs instantly, across multiple locations, straight from their computers or mobile devices. This allows safety managers to significantly decrease time spent chasing new SDSs from suppliers.
“Access to safety data sheets (SDSs) forms a core component of firms’ compliance efforts,” Verdantix analyst Chris Sayers said. “At Verdantix, we are seeing a drive towards software functionality to streamline access to applicable SDSs. SMS360’s newly released SDS Management module seeks to fulfill customers’ desire for quick SDS access by incorporating mobile functionality and the ability to search by location, name and other criteria.”
Never get fined for an expired SDS again.
SMS360 continuously sources the SDSs, updating them as soon as new versions are released. This ensures SDSs are always up-to-date in case of an inspection or audit and eliminates the need for employees to spend time checking SDS expiration dates.
Access SDSs quickly in case of an accident, audit, or surprise inspection.
OSHA requires SDSs to be readily available in case of a spill or other incident. SMS360 provides an external link that anyone can access—no login needed— to ensure compliance. SMS360 also organizes the SDS information, pulling the important information like First Aid rules to the top of the page, so it’s easy to find.
Gain quick, comprehensive search and export abilities.
Never worry about losing a document again. Search SDSs by location, name, and other specific criteria. OSHA can fine companies that don’t have old SDSs accessible. SMS360 ensures this won’t happen by allowing users to access previous SDS versions and updates from prior years. Create, save, and print SDSs at any time. Users can even print their entire SDS library with the click of a button if needed.
The SMS360 SDS Management module can be purchased as an add-on to the SMS360 risk management system, allowing companies to address all their safety needs in a one-stop solution.
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