Incident Management

Reducing Risks

Learn more about how to reduce risk in the workplace.
May 13, 2024

Despite ongoing efforts to promote work safety practices, workplace fatalities continue to be prevalent. In the United States, an average of 15 work-related deaths occur daily, a significant figure given the country's strong emphasis on workplace safety. In contrast, the statistics are even more alarming in other regions, particularly in developing countries.

The top five issues are:

1. Lack of Training

Despite the rigorous guidelines and safety measures adopted by many companies safety policies are not adequately communicated to the employees. If it does, there are too many variables to prevent disasters that are ignored. Not spotting a potential accident from happening, failure to identify potential hazards, ignoring safety rules, ignorance, and sometimes, plain indifference is among the largest contributors. Pressures and deadlines further complicate this where supposedly minor risks are taken.

2. Poor Communication

Training is about informing people on methods of doing a task effectively, efficiently, and safely. The link is weakened though when the supervisor is not an effective communicator. Complicating this is the trend today to hire temporary workers even when there is a language barrier. For example, foreign workers are three times more likely to be involved in a fatal workplace accident than those who are native to the area.

3. Insufficient Supervision

A number of accidents are caused by assigning an employee to perform a task for which the employee is not trained to do or has a poor understanding of the risks involved in doing the job.

4. Poor Safety Policies

While safety policies are in place, they do not address poor and insufficient staffing and scheduling issues aside from policies that are impractical and unworkable. Add to this is the practice of hiring or allowing the elderly to work in areas that are hazardous even to younger employees.

5. Poor Worksite Organization

Many times, the accidents happening in the workplace are not the fault of a single person but a combination of factors: Poor organization, unsafe work practices, unsafe work environment, and the desire to reach the quota, target, or meet the schedule.

There are grey areas in workplace safety. The fault could sometimes be due to managerial practices, sometimes it is the fault of the worker, and sometimes both. No matter, it is always the responsibility of the top management to ensure that workplace safety procedures are ensured, implemented, and understood.

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See how SMS360 simplifies safety, compliance, and reporting — all in one easy-to-use platform.

Explore the Core Modules That Power SMS360

Unite your entire safety program — incidents, audits, training, and compliance — in one place.

Audits & Inspections
Simplify every audit and inspection and stay compliant-ready year-round.
Conduct inspections on desktop, tablet, or mobile — even offline.
Customize checklists for departments, sites, or equipment.
Instantly flag and assign corrective actions to stay compliant.
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Incident Management
Take control of incidents from first response to resolution — all in one place.
Automate OSHA and DOT reporting with digital incident logs.
Capture photos, witness statements, and root causes in seconds.
Track corrective actions to close out incidents faster and prevent repeats.
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Regulatory Compliance
Keep your facility compliant with OSHA, DOT, and EPA — without the paperwork.
Manage permits, notices of violation, and inspection history.
Stay ahead of deadlines with automatic reminders and alerts.
Generate compliance reports in seconds for internal or external audits.
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Safety Observations
Identify risks before they become incidents — empower teams to act on the spot.
Log unsafe conditions or behaviors from any device.
Track trends by site, department, or supervisor.
Close the loop with automatic follow-ups and status tracking.
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Training Management
Build safer, smarter teams with consistent, trackable employee training and tracking management software.
Automate reminders, track sessions, and ensure timely completion.
Centralize attendance, upload documents, and maintain records.
Manage classroom and on-the-job training from a single platform.
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Risk Assessment
Turn environmental, health, and safety data into insight — predict and prevent what’s next.
Analyze trends and exposure using customizable risk models.
Rank hazards by severity and likelihood for smarter prevention.
Export visual risk reports for leadership and safety committees.
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Fleet Management
Manage drivers, vehicles, and inspections with Fleet360, software for fleet management.
Track driver qualifications, vehicle history, and DVIR logs.
Automate maintenance scheduling and compliance checks.
Stay FMCSA-ready with digital records and reports.
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Claims Management
Simplify the claims management process and get visibility into every cost and outcome.
Track claim expenses, statuses, and resolutions in real time.
Attach documentation, reports, and correspondence securely.
Reduce claim turnaround times with automated follow-up workflows.
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Work Permits
Digitize your permit process to ensure every task is reviewed, approved, and performed safely.
Create, review, and approve permits for high-risk work in minutes.
Assign responsible personnel and verify authorizations before tasks begin.
Track active, pending, and expired permits in real time.
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Lockout Tagout (LOTO)
Ensure equipment is safely locked and tagged before maintenance starts with SMS360's lockout tagout software.
Digitize and verify lockout/tagout procedures per asset.
Track authorization and completion for every employee.
Reduce equipment-related injuries and OSHA violations.
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Safety Data Sheets
Keep all chemical safety data accessible and compliant in one, easy-to-use SDS management system.
Store, search, and update SDS records anytime.
Provide instant access to workers during emergencies.
Ensure regulatory compliance with centralized documentation.
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Management of Change
Control how organizational, process, or equipment changes are requested, reviewed, and approved.
Submit and track change requests with clear status updates.
Assign reviewers and document risk or cost impacts instantly.
Maintain an auditable record of approvals and dispositions.
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Actions Management
Assign corrective and preventative  actions, set priorities, and monitor your team's progress to ensure nothing slips through the cracks.
Create, assign, and monitor actions with real-time updates.
Prioritize actions by risk level and due date.
Attach documents and notes for a complete audit trail.
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Document Library
Keep every safety and compliance file in one secure place. Upload, organize, and share documents instantly with full version control.
Store SDSs, manuals, and training files in one hub.
Add quick links to OSHA and external resources.
Manage permissions to control file access.
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Analytics & Reports
Generate reports, track KPIs, and uncover trends to improve environmental, health, and safety performance.
Instantly create OSHA, KPI, and incident reports.
Spot trends with causal analysis tools in SMS360.
Schedule and share safety and fleet reports.
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